What is legal spend management software?

Legal spend management software helps firms actively manage spend, increase cost recovery, and protect margins through real-time controls and data-driven insights. Spend analytics provide actionable insights into where money is going, helping firms reduce waste, improve accountability, and make smarter financial decisions.

Why should my law firm use legal spend management software?

With 8am Smart Spend, you recover more expenses and free your team from manual tasks. It automates expense capture, links costs directly to cases, and ensures you don’t leave reimbursable dollars on the table.

How do law firms benefit from a legal spend management solution?

Capture every case expense and recover full advanced costs. Eliminate the burden of manual reconciliation by automating tracking. Gain real-time visibility into spend—who’s spending, where, and why. Control expense behavior proactively with individual card limits, instant locks, and staff-level oversight.

How much does Smart Spend cost?

The 8am Smart Spend for MyCase software is free, included with a LawPay subscription. The 8am™️Visa®️ Business Card has a $0 annual fee. Other fees and charges may apply. See terms and conditions for complete details, including APR and other potential fees."

How do I sign up for Smart Spend?

If you’re already an 8am MyCase or LawPay customer, you can apply directly for Smart Spend access. Not yet a customer? Contact us to schedule a demo and see how Smart Spend can work for your firm.

Do I qualify for the 8am™ Visa® Business Card?

If you meet eligibility requirements—including firm age, revenue thresholds, and U.S. residency of beneficial owners—you’re encouraged to apply. Your firm has been in business for at least 12 months Minimum annual revenue of $50K and maximum of $10M (past 12 months, not fiscal year) Beneficial owners are U.S. citizens, residing in the U.S. If annual revenue is less than $500K, personal credit score must be 660 or higher

Can 8am Smart Spend help with USCIS filing fees now that paper checks are no longer accepted?

Yes. 8am Smart Spend for LawPay was designed to help immigration firms adapt to the new USCIS payment process. Instead of mailing paper checks, firms can use Smart Spend to assign virtual cards to each case, making it easy to pay filing fees online while maintaining 1:1 expense-to-case tracking for accurate reconciliation and reporting. Learn more about Smart Spend for USCIS payments.

Can I track client-related and firm-related expenses separately?

Absolutely. Every transaction can be tagged to a specific client or matter, or assigned as a firm cost, making it simple to separate reimbursable client costs from firm expenses. These tagged transactions flow directly into invoices, keeping your billing accurate and your books organized.

Spend management built for legal professionals

Ensure every dollar is accounted for and working toward your success

Smart Spend links your firm’s credit card directly to your cases, automatically tracking and categorizing expenses as they happen. That means every cost is ready to be billed to the right client—so recovering expenses is faster and easier.

Already a customer? Login and apply. Need an 8am demo? Start here.

The 8am Smart Spend ecosystem

Everything your firm needs to earn, manage, and spend money is connected in one place.

The business credit card designed for law firms

The 8am Visa® Business Card connects firm spending directly to LawPay and MyCase. Purchases are automatically tracked, tied to the right matter, and recorded alongside receipts to keep expenses organized.

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Comprehensive expense management

8am Smart Spend gives you real-time visibility into firm and case expenses. Track purchases as they happen, link receipts to matters, and capture reimbursable costs so they can be added to client invoices.

Already a customer? Login and apply. Need an 8am demo? Start here.
Industry-leading legal case management

8am MyCase connects your matters, billing, and LawPay payments in one system. Firms can send invoices, accept payments, and automatically track them against the right case, without extra bookkeeping.

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One workflow for expense tracking, billing, and payments

Together, LawPay, Smart Spend, and MyCase bring expense tracking, billing, and payments into one system. Firm purchases are automatically linked to the right matters and added to client invoices, so firms can send accurate bills faster, reduce reconciliation work, and improve cash flow.

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What is 8am Smart Spend?

Comprehensive spend management software integrated into your workflows

Capture every expense and protect your cash flow

When every expense is tied to the right matter, your finances are accurate and nothing is missed. Smart Spend pairs with the 8am™ Visa® Business Card to record and match purchases inside LawPay automatically

Automatically capture and categorize card transactions
Match expenses to the correct matter in real time
Reduce end-of-month reconciliation

Two coworkers look at their top spend categories

Keep firm spending under control

Set clear guardrails that protect your firm and your clients while giving your team the flexibility to move quickly.

Set custom spending limits and budgets
Lock, pause, or assign physical and virtual cards instantly
Monitor transactions in real time

Three teammates look at their month over month spend

See the full picture of your firm’s finances

When expenses and payments live in one connected system, it’s easier to understand where your money is going and make decisions with confidence.

Track firm and client expenses in one system
Maintain accurate records across matters
Gain clear visibility into firm spending

A person looks at a graph of her top spending cards

Manage firm finances with clarity and confidence

8am LawPay legal spend management helps law firms to pay, track, and manage firm and client expenses.

Accept secure client payments with LawPay by card or eCheck
Simplify billing and payment collection for your firm
Track payments automatically for easier reconciliation

A professional looks at a graph of where her spending is going

Who is 8am Smart Spend made for?

Built to empower every role that keeps your firm running

For firm owners

Simplify case cost tracking and protect your margins. 8am Smart Spend automatically categorizes expenses, tracks spending trends, and captures every reimbursable dollar—giving firms greater control, stronger recovery, and smarter decisions from day one.

For office managers

Streamline spending without slowing down. 8am Smart Spend keeps purchases organized and effortless to reconcile. With automatic transaction syncing, it reduces manual entry and errors, freeing your team to focus on what keeps the firm running smoothly.

For finance teams

Make smarter, faster financial decisions. Track every expense by case, department, or team member in real time. Built-in controls and instant visibility make reconciliation simple and planning more strategic.

Spend management tailored to your firm needs

8am Smart Spend for MyCase

Smart Spend turns case cost management into a seamless part of your daily workflow. Every purchase made with the 8am™ Visa® Business Card is automatically tracked, categorized, and linked to the right case. Receipts and reimbursements sync instantly, and billable costs flow directly into invoices so your firm recovers every dollar it earns, without the end-of-month scramble.
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Not yet a MyCase customer? Learn more
8am Smart Spend for LawPay

Extend the power of LawPay to every purchase your firm makes. 8am Smart Spend brings automation, oversight, and security to firm-wide expense management. Assign cards to staff, set smart spend controls by category or budget, and track spending in real time. With built-in credit and full visibility across every account, your firm gains flexibility, transparency, and total financial confidence.
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Not yet a LawPay customer? Learn more

8am-Blog-Cover-1624x690-KelleyBrubaker-SpendSmarter

Spend smarter: Expense management tips for law firms

With more than 15 years of experience helping law firms improve profitability, cash flow, and financial clarity, Kelley Brubaker, CPA, knows the financial challenges attorneys face firsthand. In this post, Kelley shares her top expense management tips to help firms better control costs and make confident financial decisions.

Rinse, repeat, regret: Three financial errors that law firm owners make over and over again

Explore three common financial mistakes law firm owners make—tech underuse, weak marketing, and poor billing—and learn practical ways to boost revenue, improve cash flow, and run a more profitable practice.

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8am Smart Spend: Frequently asked questions

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Ensure every dollar is accounted for and working toward your success

The 8am Smart Spend ecosystem

The business credit card designed for law firms

Comprehensive expense management

Industry-leading legal case management

One workflow for expense tracking, billing, and payments

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